GateKeeper
Modern gate and community management software that doesn't cost like enterprise.
Market Overview
Fragmentation: No single company holds >5% market share (IBISWorld)
Key trend: Market consolidating around AI-first platforms (Vantaca $1.25B) while mid-market gated community niche remains underserved
Positioning: Only platform combining full gate management (RFID, QR passes, guard booth, LPR) with HOA operations (assessments, transfers, violations) at flat pricing. Competes on features with $250+/mo platforms at $59-299/mo.
Reference customer: Sea Pines CSA — 5,000-home resort community on Hilton Head Island, SC (free reference deployment)
Description
GateKeeper is a modern, all-in-one HOA and community association management platform purpose-built for gated and resort communities. It unifies visitor and gate management, digital guest passes with QR codes, vehicle decal and RFID tracking, property transfer workflows, annual assessments, violation tracking, and resident communications into a single affordable SaaS product. Designed by people who actually run a community association, GateKeeper replaces the patchwork of spreadsheets, paper logs, and legacy software that most HOAs still rely on.
Value Proposition
GateKeeper gives gated and resort communities a single platform for gate access, guest passes, vehicle tracking, property transfers, assessments, and resident communications — with gate-specific features the enterprise platforms can't match, at a fraction of the price.
Elevator Pitch
Most HOAs run on a patchwork of spreadsheets, paper gate logs, and overpriced enterprise software that wasn't built for them. GateKeeper is modern community management software purpose-built for gated and resort communities. Digital guest passes with QR codes, RFID vehicle tracking, automated property transfer workflows, assessment management, and a resident portal your homeowners will actually use — starting at $59 a month with no contracts. Already running at Sea Pines, a 5,000-home resort community on Hilton Head Island.
Primary ICP
Mid-size HOAs and Community Associations
HOAs and CSAs with 500 to 5,000 homes, especially gated and resort-style communities that need visitor management, gate access control, and resident services in one platform.
Secondary ICP
Property Management Companies
Property management firms that manage multiple HOA communities and need a unified platform to standardize operations, reporting, and resident services across their portfolio.
Pain Points
Fragmented, outdated systems
Most HOAs juggle separate tools for gate access, accounting, communications, and violations. Data lives in silos, nothing talks to each other, and staff waste hours on manual reconciliation.
Paper-based gate and visitor management
Guard shacks still use clipboards and phone calls to verify guest passes. There is no audit trail, no real-time visibility, and no way for residents to manage their own guests digitally.
Enterprise pricing for mid-market needs
Market leaders like Buildium and AppFolio charge $250-1,500/month and are built for large property management companies, not individual HOAs with 500-2,000 homes that need simpler, affordable tooling.
No property transfer workflow automation
When homes sell, HOAs manually update access credentials, vehicle decals, assessment accounts, and resident records. Transfers fall through the cracks, leading to unauthorized access and billing errors.
Poor resident self-service experience
Residents expect a modern portal to manage guest passes, view assessments, submit service requests, and receive community communications. Most HOA software offers clunky interfaces that drive call volume to the office.
Pricing
Gate-capable features at a fraction of enterprise pricing. Flat monthly — no per-unit surprises.
none — cancel anytime, no long-term commitment
Sea Pines CSA (5,000 homes, Hilton Head Island) runs GateKeeper as reference deployment. AppFolio averages ~$8.70/unit/month across 9.1M units. Our Enterprise tier at $299/mo for 5,000 homes = $0.06/unit — still 99% cheaper than AppFolio.
Starter
Up to 250 homes
- +Guest pass management with QR codes
- +Resident portal and directory
- +Vehicle decal tracking
- +Community announcements and email blasts
- +Basic reporting and audit trail
- +Up to 3 admin users
Growth
Up to 1,000 homes
- +Everything in Starter
- +RFID vehicle decal integration
- +Property transfer workflow automation
- +Annual assessment tracking and reminders
- +Violation tracking and letter generation
- +Architectural review request intake
- +Guard booth dashboard with real-time gate log
- +Up to 10 admin users
- +API access
Enterprise
Up to 5,000 homes
- +Everything in Growth
- +Up to 5,000 homes
- +Multi-community portfolio dashboard
- +Custom workflow builder
- +County records integration for property transfers
- +Advanced analytics and board reporting
- +Dedicated onboarding specialist
- +Priority support with SLA
- +Unlimited admin users
- +SSO and role-based access control
- +White-label resident portal
Custom
5,000+
- +Everything in Enterprise
- +Unlimited homes and communities
- +Custom integrations and data migration
- +Dedicated account manager
- +On-site onboarding and training
- +Custom SLA and support hours